Reglement Interieur (Addendum)

OBJECTIVE

The purpose of the addendum is to expand and clarify the Internal Rules of the Chaine which are applicable to all members of the Baillage of Phuket with effect from the 1st January 2015.

MEMBERSHIP

General

A copy of the Reglement Interieur including this approved addendum shall be given to all new members who will be requested to sign a copy before admission as acknowledgement of their understanding and agreement.

Article 1. Admission

1.1 The support of the Council is a pre-requisite for any new application for membership. This approval may be taken at any regular meeting and be based upon the written evaluation and recommendation of the Vice- Chancelier (including the proposed title). Prospective members should have attended two dinners prior to their application being considered.

Article 2. Professional Members

2.1 The support of the Council is a pre-requisite for any new application for membership. This approval may be taken at any regular meeting and be based upon the written evaluation and recommendation (including proposed title) of the Vice-Chancelier. It should include comments on the standards of welcome, cuisine and equipment etc., (Viz 2.1 and 2.2 RI). Prospective members should have attended two dinners prior to their application being considered.

Article 3 Promotions

3.1 The Council, at any regular meeting in the 4th quarter of the year, shall decide upon the endorsement of any promotions based upon the written recommendation of the Vice-Chancelier.

Article 5. Membership Termination, Reinstatement and Late Payment of Fees

5.1 Any member may be expelled from membership for conduct un-becoming a member of the Society with or without any formal charge being lodged against him/her. Initially there should be a verbal warning but if the problem persists the Council shall inform the member in writing of such action and shall grant him/her seven days or such period and the Council shall determine to offer an explanation, which shall be in writing. This opinion shall be considered by the Council before expelling the member.

5.2 The re- application of any former member who has been previously expelled for non payment of dues shall be subject to agreement by the Council at any ordinary meeting.

5.4. The Baillie shall decide each year upon the date of payment of dues. If dues are not paid by the requisite date, a written notice shall be sent to the delinquent member by the Argentier advising the member that if their dues are not paid in full before a fixed date the member shall cease to be a member of the Society without further notice. The Council shall have the power to extend the period of payment of the dues of any member.

5.5 Every member should attend the events organised by the Council where possible. If a Professional member does not attend at least two dinners in a calendar year then his/her membership will only be renewed the following year on a non professional basis. The Council may for good and sufficient reason waive this requirement for one year.

Article 7. Titles Grades and Insignia

7.1. The approval of the Council is a pre-requisite for the recommendation of any awards. The approval will be based upon the written recommendation of the Vice-Chancelier.

MANAGEMENT

Article 8 Organisation

8.1 The Annual General Meeting of the Society shall be held within the first six months of each calendar year at a date to be fixed by the Council. At other times a general meeting may be called by the Bailli on the request of seven or more members.

8.2 At least fourteen days notice shall be given of an Annual General Meeting and at least seven days notice of any general meeting. An Agenda shall be included in the notice as well a copy of the audited accounts for the previous year for an AGM. In the case of a special general meeting no business other than that specified in the notice shall be transacted.

8.3 The following matter shall be considered at the Annual General Meeting

• the previous year’s audited income and expenditure account and balance sheet.
• the election of all office bearers to the Council. Elected members will hold office for a period of three years before re-election.
• the appointment of auditor(s) for the ensuing year.
• any resolution which may be duly submitted to the meeting as hereinafter provided.

Any member who wishes to place an item on the agenda or to move any resolution at the AGM shall give notice thereof in writing to the Bailli not less than 10 days before the date of such meeting.

8.4 The quorum at all general meetings shall be seven members. In the event of there being no quorum the meeting shall be adjourned until the same day the following week at a place and time to be appointed and, should the number then present be insufficient to form a quorum those present shall be considered a quorum but they shall have no power to amend or made additions to the Reglement Interior or the addendum.

8.5 Council meetings shall be convened by the Bailli at any time by giving at least seven days notice and at least four council members must be present for the proceedings of the Council to be valid. Records will be kept of the proceedings at the meetings which shall be read and confirmed at the next meeting. A minimum of six council meetings should be held each year.

8.6. Any Council member being absent from three meetings consecutively and/or attendance at less than 50% of Council meetings in any one year without satisfactory explanation shall be deemed to have withdrawn from the Council and a successor may be co-opted by the Council to serve until the next AGM.

8.7. An Auditor should be appointed each year.